Changes

First, we should add the information about where we received the census record from. This is done by creating a Repository record. To create the Repository record, start from the Gramps opening window and click on the Repository icon in the list of icons on the left of the main window. Now click the Add button in the icon bar at the top of the main window. Entry a name for the Repository in the Name field of the New Repository dialog box, in the case of the example census return it is "Ancestry UK". Select "Web site" from the Type list. Click on the Internet tab and then on the + button on the left hand size of the tab window. Select 'Web Home' from the Type list and enter the Web Address of the Repository (http://www.ancestry.co.uk/) in the Web address field. Click OK and then click OK again. You can now see the new Repository listed in the Repository view. Now, we need to add the 1881 Census as a Source record so that it can be referred to when we add all the Person records. To create a Source record, start from the Gramps opening window and click on the Sources icon in the list of icons on the left of the window. Now click the Add button on the icon bar at the top right of the main window. Fill in the dialog box with the details of the source, illustration 2 shows the completed information for the 1881 Census. You should add a link to the Ancestry Repository record by clicking on the Repository tab and then on the "Add an existing repository" button (the one that looks like a pointing finger) on the right hand side of the Repository tab. Double click on the Ancestry entry in the list. In the Repository Reference Editor type "Certificate" in the Media Type field (delete anything that might already be there), then click OK to return to the New Source dialog. Once all the information has been entered click the OK button on the dialog box.

Now the image of the Census page that we are entering can be added to Gramps. You don't need to do this but it can help to keep track of the original documents. To add the image click the Media icon in the icon list on the left of the main window. Now click the Add icon in the icon bar at the top right. Locate the image on your disk drive and then click OK to add it to Gramps. NOTE: Gramps does not create a copy of the image, it only stores a link to the image. If you move or delete the image, Gramps will not be able to find it again. Once the image has been added right click on you will be presented with the image name and select Edit Properties from the drop-down menuNew Media dialog. You can fill in as much of the properties information as you see fit. At the very least you should fill in the Source information. Select the Sources tab and click on the Plus "Add existing source" symbol(the one that looks like the pointing finger). You should now select the 1881 Census source and then fill in the Source Reference dialog with the information about this page of the Census. Illustration 3 shows the completed dialog. Click on OK when you have finished.

You are going to need to enter this Source Reference information for every piece of the Census information that you add to Gramps. This can get rather repetitive after a few records. To save you retyping the information the ScratchPad Clipboard tool can be used to easily copy the Source Reference from one record to another.

To use the ScratchPad Clipboard tool you need to click on the ScratchPad Clipboard icon in the icon bar at the top of the main Gramps window. You now need to arrange your windows so that you can see both the MediaProperties Editor dialog (double click on the media record that you just created to reopen the editor dialog) and the ScratchPad Clipboard widow. Once you have the windows arranged you can drag the Source Reference from the list of Sources in the Media Properties Editor dialog onto the ScratchPad Clipboard window. Illustration 4 shows the drag and drop in progress.

Once you have copied the Source Reference to the ScratchPad Clipboard click the OK button on the Media Properties Editor dialog but keep the ScratchPad Clipboard open. You can resize the ScratchPad Clipboard window and move it to the side of your screen so that it does not get in the way.