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In addition, in Gramps 3.4, it became possible to attach the image of the Census page to the Citation record (known as the Source Reference below), instead of attaching the Source Reference to the media as shown in illustration 5 below. The disadvantages of doing this are described in [[GEPS_023:_Storing_data_from_large_sources#Record_each_page_as_a_source_reference|GEPS 023 ]] (the alternative method towards the end of that section), and form part of the motivation for the introduction of 'Citations' in Gramps 3.4. }}
{{man tip|A new method of entering census data is available for Gramps version 3.2 and greater.|If you would like to try that new method, please read about it at [[Addon:Forms_Gramplet|Forms Gramplet addon]]. You can download it from inside Gramps, using the [[{{man version}}_Addons|Addon Manager]].}}
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This guide explains how to use Gramps to record all of the information that a 1881 UK Census return contains about a household. It demonstrates how to enter Repositories, Sources, People and Families. How to link them together to ensure that every piece of information is attributed back to its source. It also explains how to use the Clipboard and "drag and drop" to speed up data entry.
Census returns are organized by location and each return shows a list of households living in a particular street. This means that once you find a return showing one of your ancestors it will also show the rest their family members living in the same house.
[[File:Add repository 1.png|thumbnail|450px|center|Add repository - Illustration 2]]
Now, we need to add the 1881 Census as a Source record so that it can be referred to when we add all the Person records. To create a Source record, click on the Sources icon in the list of icons on the left of the window. Now click the Add button on the icon bar at the top of the main window. Fill in the dialog box with the details of the source, '''Illustration 3''' shows the completed information for the 1881 Census. You should add a link to the Ancestry Repository record by clicking on the Repository tab and then on the "Add an existing repository" button (the one that looks like a pointing finger) on the right hand side of the Repository tab. Double click on the Ancestry entry in the list. In the Repository Reference Editor type "Certificate" in the Media Type field (delete anything that might already be there), then click OK to return to the New Source dialog. Once all the information has been entered click the OK button on the dialog box.
[[File:Add source 1.png|thumbnail|450px|center|Add source - Illustration 3]]
Now, the image of the Census page that we are entering can be added to Gramps. You don't need to add the 1881 Census as a Source record so that do this but it can be referred help to when we add all keep track of the Person recordsoriginal documents. To create a Source record, add the image click on the Sources Media icon in the icon list of icons on the left of the main window. Now click the Add button on icon in the icon bar at the top right. Locate the image on your disk drive and then click OK to add it to Gramps. {{man tip|'''NOTE: Gramps does not create a copy of the main windowimage, it only stores a link to the image.|If you move or delete the image, Gramps will not be able to find it again. Fill in }} Once the dialog box image has been added you will be presented with the details New Media dialog. You can fill in as much of the source, illustration 3 shows the completed properties information for as you see fit. At the 1881 Census. You very least you should add a link to fill in the Ancestry Repository record by clicking on Source information. Select the Repository Sources tab and then click on the "Add an existing repositorysource" button symbol (the one that looks like a the pointing finger) on the right hand side of the Repository tab. Double click on You select the Ancestry entry 1881 Census source and then fill in the list. In the Repository Source Reference Editor type "Certificate" in the Media Type field (delete anything that might already be there), then click OK to return to the New Source dialog. Once all with the information has been entered click about this page of the OK button on Census. '''Illustration 4''' shows the completed dialog box. Click on OK when you have finished.
[[File:Add sourceref 1.png|thumbnail|450px|center|Add source reference - Illustration 4]]
'''Illustration 5''' shows the completed Media dialog.
[[File:Add media 1.png|thumbnail|450px|center|Add media - Illustration 5]]
[[File:Scratchpad 1.png|thumbnail|450px|center|Clipboard - Illustration 6]]
Once you have copied the Source Reference to the Clipboard click the OK button on the Media dialog but keep the Clipboard open. You can resize the Clipboard window and move it to the side of your screen so that it does not get in the way.